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Useful Office ToolsYou may need to download the free Adobe Reader 9 to accurately view, fill & print documents linked to in this site. I thought I would like to share some computer tips with everyone....they are pretty handy tidbits of information that I come across from time to time that may be of interest to some of you.
Do you use a lot of objects in your MS Office Suite files? Maybe you use Clip Art in your Word documents or AutoShapes in your Excel files. Also, if you use PowerPoint, I'm sure you're always working with some type of object. When you go to relocate an object, are you frequently frustrated by your inability to control the drag movements? Let's say you wanted to slide an object horizontally and you somehow always seem to move it up or down a bit as you drag it left or right. Interested in a way to control that drag and drop relocation of your objects? Yes, me too! I figure it can't hurt to know every trick possible when it comes to our Office files. The next time you want to move an object either horizontally or vertically (with no accidental wandering in another direction), give the Shift key a try. Yep, that's right! A simple Shift + drag of the object will move it either horizontally or vertically and that's it. No unintentional "drag drifts" for your objects anymore!
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Let's talk about e-mail alerts in MS Outlook 2003 and 2007, shall we?! You know, the little guy that appears when you receive a new message:
Today , I'd like to address the location of the alert's appearance on your computer screen. By default, it appears down in the lower right hand corner of your screen, just above the taskbar. But what if that doesn't work well for you? What if you're always missing it down in the corner and you'd rather have it appear in the middle of the screen? Or, maybe you prefer the upper center of the screen. Whatever your preference, you can make it a reality! First, you'll need the Tools menu, Options choice. Under the Preferences tab, you're looking for the E-mail Options button.
In the E-mail Options dialogue window, you need the Advanced E-mail Options button.
Now, you need to locate the Desktop Alert Settings button in the middle of the Advanced E-mail Options dialogue window.
When the Desktop Alert Settings dialogue window opens, you need to click on the Preview button.
That will put a preview alert on your desktop. Finally, you're ready to relocate your alerts. Relocation is accomplished with a click-hold-and-drag of the top of the preview alert to another location on your screen. When you're happy with the location, release the mouse button and click OK until you're out of the Outlook Options window. Voila. E-mail alerts where they make the most sense to you!
Ever try to print a page border on an MS Word document, only to find out the bottom is missing? What did you do? Probably everything you could think of, right? You know, choosing a narrow border, changing margins and so on. Did it work? Probably not. So, what did you do then? Remove the border completely? Let's hope not! I'd like to suggest that we take another look at the page border tab and see what we can do. After you've made your choices, don't click OK. Instead, take a closer look at what's available.
Have you ever noticed the Options button on the right side? Click it. When the Options dialogue window opens, you're looking for the "Measure from:" field in the top section.
Use the down arrow to select Text. The margin numbers in the fields above will then change. They represent the amount of space from the text area of the page to the page border. You'll need to experiment with those settings to see what you like best. Click OK to exit the options. Click OK again to exit the page borders. Once you're back in your document, you can see the borders you've set and you should find that with the page border pulled in closer to the text, your printing dilemma is gone!
Do you have an e-mail in MS Outlook you know you need to reply to, but you just don't have the time right now? I know you hate to just leave the e-mail sitting there though, because let's face it, there's a very good chance you'll completely forget about it. So, what can you do to ensure you address the situation on time? Well, I can think of a couple of things. First, you could set up an appointment for the message. Yep, that's right, I said appointment. You can turn that e-mail into an appointment so that Outlook reminds you to take care of the situation before it's too late. To create an appointment for your message, simply drag and drop it into the Calendar section on the Outlook Bar (or drag it to the Calendar folder). A new appointment will open up with the body of the message already there. Next, simply complete your normal steps for setting up appointments (don't forget to set enough reminder time for yourself to get the job done) and hit the Close and Save button. With the appointment set, you'll be reminded to handle the message just like you're reminded about any other appointment you create. A second way to get Outlook to give you a helping hand when it comes to that message you just can't forget is to use message flags. To flag a message, select it and right click. In older versions of MS Outlook, you'll see this:
From the menu that opens, choose Follow Up. The Flag for Follow Up dialogue window will then open, allowing you to set up some basic information.
When you've set everything to your liking, click OK. Now, for those of you working with Outlook 2007, here's what you'll find. When you right click on the message, you'll find that the Follow Up choice opens as a submenu.
You can quickly pick one of the Quick Flag times offered or choose Add Reminder, which will open the following dialogue window:
Set your preferences and click OK. Outlook will remind you about this item if the flag has not been cleared by the due date/time you set. (That's right, this option isn't a reminder before the time you set, rather it actually lets you know right after the time it was due). When a message has a Follow Up Flag, there's a red flag displayed with the message (in Outlook 2007, instead of a red flag, you'll see the text "Follow Up") as a visual reminder that the e-mail requires your attention. Once you've completed the job, right click on the message again and choose Flag Complete or Mark Complete (depending on your version of Outlook). To remove a Follow Up Flag, completely right click on the message and choose Clear Flag from the menu. There you have it! Two ways you can deal with an e-mail message later on, without it slipping your mind. Yep, Outlook's got you covered!
Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats Are you tired of receiving documents from Microsoft 2007 users, and not being able to open them? This link will take you to a web-site that will help you open, edit, and save documents, workbooks, and presentations in the file formats new to Microsoft Office Word, Excel, and PowerPoint 2007.
I would like to say Thanks to
for their computer wisdom
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